The Institute is going to hold an Extraordinary General Meeting (EGM) and the 48th Annual General Meeting (AGM) on Friday, 25th of September 2020 at Rooms 302 and 303, 3/F, Kaplan E-Tech Centre, 402 – 406 Hennessy Road, Wanchai, Hong Kong.  Details of the respective meetings are as follows:

EGM:

Time: 5 p.m. (Registration starts at 4:45 p.m.)
Meeting Notice and Proxy Form:
This document is restricted for members of the institute only, please login your TIHK account to access the file.
Proposed amendments to the Institute’s AoA:
This document is restricted for members of the institute only, please login your TIHK account to access the file.


The 48th AGM:

Time: 5:30 p.m.
Meeting Notice and Proxy Form:
This document is restricted for members of the institute only, please login your TIHK account to access the file.

Members who would like to attend the EGM and/or the 48th AGM, please complete the registration form at https://cutt.ly/vftMl61.  For enquiry, please contact TIHK Secretariat at 2810 0438 or email to tihkadm@tihk.org.hk.

 

Prevention and control measures for the EGM and the 48th AGM:

In line with the Prevention and Control of Disease (Prohibition on Group Gathering) Regulation (Chapter 599G of the Laws of Hong Kong), the Institute will implement the following prevention and control measures at the EGM and the 48th AGM to protect all participants from the risk of infection of COVID-19, including:

1. No refreshment will be served either during or after the meetings;

2. All participants shall be subject to compulsory body temperature check at the entrance of the venue and anyone with a body temperature higher than 37.3 degree Celsius will be denied entry to the venue; and

3. All participants are required to wear face masks appropriately and observe good personal hygiene at all times during the whole process of the meetings.

To the extent permitted under the law, the Institute reserves the right to deny entry to the venue or require any person to leave the venue so as to ensure the health and safety of the participants at the meetings.

The Institute also encourages members to exercise their right to vote at the meetings by appointing the Chairman of the EMG/AGM (as appropriate) as their proxy and to return their form of proxy by the time specified below, instead of attending the EGM/ AGM in person.  Completion and return of the form of proxy will not preclude members from attending and voting in person at the EGM/AGM or any adjournment thereof should they subsequently so wish.

In order to be valid, the form of proxy must be completed, signed and deposited at the registered office of the Institute not less than 48 hours, or in the case of a poll not less than 24 hours, before the time for holding the above meeting or any adjourned meeting.

The Chairman of the EGM/AGM may, with the consent of the meeting, adjourn the meeting from time to time, and from place to place, if he determines that the meeting cannot be further proceeded with when the circumstances during the meeting may cause violation of any laws or regulations relating to the prevention and control of the spread of COVID-19.

The Institute will closely monitor the situation and, if necessary, notify members of any updates on the meetings arrangements.