Publications

42. The Council, if it deems expedient, shall publish an Annual List of Members, which may also contain the Memorandum and Articles of Association of the Institute, the bye-laws as to examinations for the time being in force, lists of the Council and officers, and such other matters as the Council shall consider expedient.

Meetings of the Institute

43. A General Meeting shall be held once in every calendar year (not being more than fifteen months after the holding of the last preceding general meeting) for the purpose of receiving the Report of the Council, adopting the Accounts of the Institute for the past year, electing Members of the Council and electing an Auditor or Auditors and fixing his or their remuneration. The above-mentioned General Meetings shall be called Annual General Meetings.

44. The Annual General Meeting shall be held at such time and place as the Council shall from time to time determine.

45. All General Meetings other than Annual General Meetings shall be called Extraordinary General Meetings.

46. The Council may when it thinks fit, convene an Extraordinary General Meeting, and Extraordinary General Meetings shall also be convened on such requisition as is provided by Section 113 of the Ordinance. If at any time there are not sufficient Members of the Council in Hong Kong capable of acting to form a quorum, any Member of the Council or any two Members of the Institute may convene an Extraordinary General Meeting in the same manner or as nearly as possible as that in which General Meetings may be convened by the Council.

47. It shall be competent for Members to tender to the Council written papers on such questions as are within or incidental to the activities and objects of the Institute and, if the Council think fit, such papers may be read and discussed at a General Meeting.

48. Any Member wishing to bring before the Annual General Meeting any special business, other than a special resolution, not included in the business mentioned in Article 46 shall give notice of such business to the Council fifteen days before such General Meeting and no such other business shall be proposed at such General Meeting unless such notice has been given, or unless the Council shall in its absolute discretion dispense with this Article in any particular case.

49. An Annual General Meeting or a General Meeting called for the passing of a special resolution shall be called by twenty-one days' notice in writing at the least, and a General Meeting of the Institute other than an Annual General Meeting or a General Meeting for the passing of a special Resolution shall be called by fourteen days' notice in writing at the least. The notice shall be exclusive of the day on which it is served or deemed to be served, but inclusive of the day for which it is given, and shall specify the place, the day and hour of the General Meeting, and in case of special business, the general nature of that business and shall be given, in manner hereinafter mentioned, to such persons as are under these presents entitled to receive such notices.

Provided that a General Meeting shall, notwithstanding that it is called by shorter notice than that specified in this Article, be deemed to have been called if it is so agreed, by all the members entitled to attend and vote thereat.

50. The accidental omission to give notice of a General Meeting to, or the non-receipt of notice of a General Meeting by, any person entitled to receive notice shall not invalidate the proceedings at that General Meeting.

51. Subject to the provision of Article 105 the Secretary shall in the case of the Annual General Meeting send to every Member of his registered address, with the notice of the General Meeting a copy of the Annual Report and audited Statements of Accounts and a list of persons nominated for election as Members of the Council and as auditor or auditors and a copy of any proposed resolution of which notice has been given in accordance with Article 48.